Health & Safety Management Plan
1. General Statement of Intent
The aim of the governing body, with the assistance of the Senior Management, is to provide a safe and healthy working and learning environment for staff, pupils and visitors. Compliance to the legal requirements under the Health and Safety at Work Act 1974 and other relevant statutory provisions will be considered to be the minimum acceptable standard.
The governing body delegates the prime responsibility for health and safety to senior management with the Headteacher having direct responsibility for activities and employees under their control.
The governing body believes that only the adoption of safe methods of work and good practice by every individual can ensure everyone’s personal health and safety. All reasonable steps will be taken to identify and reduce hazards to a minimum. The prevention of accidents, injury or loss is essential to the efficient operation of the School and is part of the good education of its pupils.
To achieve a safe working environment all employees and pupils must appreciate that their safety and others also depends on their individual conduct and vigilance while on the School premises or while taking part in School sponsored activities.
To achieve these objectives, the Headteacher and other nominated staff, will put in place and continually develop a plan and system for the management of Health and Safety of all employees, pupils, visitors and any other person using the premises or engaged in activities sponsored by the school.
2. Health and Safety Management Plan – Responsibilities
The Health and Safety Management Plan will set out the responsibilities for all those involved.
2.1. Governing body
The governing body will:
Ensure that there are effective and enforceable arrangements for the provision of health and safety throughout the School by requiring the Headteacher to put in place a suitable H&S management system.
Ensure that School management has identified and evaluated all relevant risks and that they have put in place appropriate control measures as a means of minimising risk to staff, pupils and others.
Periodically assess the effectiveness of this system and ensure that any necessary changes are made. In order to facilitate this at least a standard agenda item of ‘Health & Safety’ will be on every full governing body meeting.
Ensure that the whole governing body has sufficient awareness of the management of health and safety in order to be able to carry out their role adequately. This is done by ensuring all governors attend a safety awareness briefing and that at least one governor takes responsibility for liaising with the Headteacher on safety management issues.
2.2. The Duties of the Headteacher
As well as the general duties which all employees have, the Headteacher has responsibility for putting in place and continually developing a system for the management of Health & Safety of all employees, pupils, visitors and any other person using the premises or engaged in activities sponsored by the School. This should be done with all the members of the school’s senior management team.
The Headteacher can delegate some of the work required above to the the Deputy Headteacher or other Senior Management Employee, but the Headteacher remains responsible and should have a method for monitoring and review. Whoever carries out the work must be competent to do so and the Headteacher is responsible for ensuring that this person receives the correct information and, if necessary, training.
From time to time the DfE, HSE, LA and other regulatory or advisory bodies will issue codes of practice on particular topics for the guidance of those who are in control of educational premises. The Headteacher will where appropriate incorporate such codes into their health and safety policy and plan.
2.3 Duties of Employees with Management & Supervisory Responsibilities.
All employees with supervisory roles (e.g. Teacher, Business Manger) have specific responsibilities for health and safety within their departments or area of responsibility.
With a large area of responsibility, the identified postholder may require others in their team to assist in the identified duties. This should be set out in writing and the management plan adapted to take this into account and as above information and/or training given.
The postholder will carry out risk assessments as required or if delegating to others, ensure that all are carried out. Assessments will cover work activity, work equipment, work places and substances. This will obviously include teaching activities.
The postholder will turn the risk assessment findings into a written procedure or if delegating to others, ensure that all are carried out. The risk assessments and procedures should be made available for the Headteacher as agreed in the management system. They will be ‘published’ wherever the management plan has identified will be the best place. (eg staff handbook, departmental schemes of work, shared practice area).
Where there are new procedures identified these must be talked through with all affected staff (eg at a team meeting) and where identified in the management plan and where they exist, consulted with the Union H&S representatives.
The postholder will put the procedure into operation, informing all relevant employees of the procedures and assess their competency to comply. If necessary the postholder will give the relevant employees further information and/or training.
Where the safety procedure affects pupils they must be informed in whatever way has been identified (assembly, in lessons, school documents) and their behaviour supervised and monitored.
The postholder will put in place relevant information for inducting new employees under their control.
The postholder will carry out monitoring of the safety practices, via safety inspections and by analysing incidents and accidents within the work area.
The postholder will review assessments and thus procedures on an annual basis or more often if an incident/accident occurs or if circumstances change to affect the procedure as set out in the management system.
The postholder must report non adherence to safety rules by others particularly pupils to the Headteacher as appropriate and where applicable bring the issue to the notice of the perpetrator for immediate rectification.
The Headteacher should identify whether the post holder is competent to carry out these responsibilities and ensure any necessary training or further information is given.
The Headteacher must put in place a method for ensuring that the duties as set out are carried out – this should be put of the method of monitor and review. The postholder must report back as required.
2.4 Additional Duties of the Premises Officer
The duties as set out above are all applicable to the premises officer but, in addition, there are also a number of risk assessments and procedures as well as duties that should be undertaken in whole or in part by the Premises Officer. The following is a suggested list, many of which are statutory duties in as much as there is specific safety legislation requiring the assessment to be carried out. Guidance on how to assess and manage these issues, such as legionella has been already given by the LA or is available on request.
Access/Egress – deliveries, car parks; Asbestos; Cleaning; COSHH (but not in curriculum areas); Contractors; Emergency Plan (in conjunction with the Headteacher); Electricity(installation; appliances); Fire; Gas; Grounds Maintenance; Lighting; Lone Working; Lifts; Lettings; Lavatories; Ladders (working at height); Maintenance Programmes; Manual Handling; Outdoor areas (part in conjunction with others); Pests; Playgrounds / playing fields;
Repairs; Slips, trips and falls; Shared use; Security; Trespassers; Ventilation; Vehicle movement/parking; Water (Legionnella); Water – drinking; Working at Height (ladders); Work Equipment.
2.5 The Duties of all employees
All employees must be informed by their line manager of the relevant parts of the management plan. This should be done at induction or if the plan is revised at any time by an employees meeting or meetings.
All employees must be given in writing a copy of the relevant parts of the management plan and should be asked to sign that they have read and understood them.
All employees must take reasonable care of their own safety and the safety of others in the workplace.
All employees must attend safety meetings where required and to take part in any emergency drills held.
All employees must report non-adherence to safety rules by others particularly pupils to their manager as set out in the management system and where applicable bring the issue to the notice of the perpetrator for immediate rectification.
All employees should report hazards via the procedure identified in the management system.
3. Health and Safety Management Plan – Procedures
The Health and Safety Management Plan will set out the procedures, including the way in which the system works, for instance the use of Risk Assessments.
This section contains statements of methods of work, routines and procedures and codes of practice covering all activities and work areas as identified in the risk assessment process. Many of these may be held elsewhere in the school (Business Managers file, staff handbook, schemes of work, school visits file, premises officers file, staff shared practice area, prospectus).
3.1. Risk Assessments and Procedures
Risk assessments will be carried out by those people as identified above in the organisation section (eg Business Manager, Premises Officer). Risk assessments will be carried out once and then reviewed annually unless there is occasion to review earlier. They will always be reviewed following an accident, change of personnel, building works or other incidents that could point to where procedures are not working.
The school uses the Authority’s manual ‘There and Back Again’ for advice and guidance, and for assessing school visits. The system for risk assessing safety in Science and to an extent Design and Technology are based on guidance issued by CLEAPSS. Risk assessments for PE and Games will use the guidance as set out by BAALPE.
The Headteacher will annually monitor the risk assessment process calling in all those responsible for carrying out assessments and checking that a suitable number of assessments have been completed and that suitable procedures are in place to manage identified risk. This process should be reported to the Governing Body.
Procedures for the managing of all activities will be written as a consequence of the risk assessment. The control measures identified in the risk assessment are the basic bones of the procedure. All procedures must be shared as appropriate in the organisational plan of the management system.
A procedure for safely managing an activity does not have to follow a pre determined format, however it is recommended that they are produced using the same font, headings etc to allow for immediate recognition. The procedure should however always refer to the risk assessment on which it is based and state where this can be found.
The following is a list of activities/areas for which assessment/procedures will be required, and is not necessarily comprehensive.
Access/Egress – deliveries, car parks; Art & design; Accident/incident investigation and reporting; Asbestos; Classrooms (General); Cleaning; COSHH; Catering; Contractors; Dance/Drama; DSE Assessments; Events (School Fairs , evening socials, hire etc); Emergency Plan; Electricity.(installation , appliances); Educational visits; Fire; First Aid; Games and PE; Gas; Grounds Maintenance inc Trees; Infectious Illnesses; ICT provision; Lighting; Lone Working; Lunchtime; Lifts; Lettings; Lavatories; Ladders (working at height); Maintenance Programmes; Manual Handling; Medicines; Mini buses; Music; Offices; Outdoor areas; Pests; Playgrounds/playing fields; Pregnant workers; Physical Restraint; Repairs; Radioactive sources; Swimming; Science; Stress; Smoking; Substances hazardous to heath; Slips, trips and falls; Staff consultation; Staffroom; Shared use; Sports Halls; Supervision; Security; Technology; Training needs; Trespassers; Visits (Journeys and short visits); Violence and Aggression; Volunteers; Ventilation; Vehicle movement/parking access/egress; Water (Legionnella); Water – drinking; Working at Height (ladders); Work Equipment; Welfare facilities (lavatories, rest rooms); Weather (ice, sun, wet, windy); Work experience;
3.2 System for giving employees information, how they will be consulted, how the school will communicate and consult with trade union H&S representatives.
Information for employees is published in this policy, the staff handbook, class handbooks, schemes of work, and contained in files maintained by the Business Manager and Premises Officer.
New employees are given information at induction.
Changes or new procedures are given to all employees as relevant and their signature obtained for the information log.
3.3 How all employees with identified responsibilities will be supervised, informed, instructed and /or trained.
At induction employees will be informed of any further training that they will require.
Employees with identified responsibilities will be supervised, informed and instructed by their line manager.
3.4 Competencies required – training levels.
General legislation requires information, instruction, supervision and training but does not always set out a specific course. Unless otherwise stated these courses are advisory.
Educational Visits Co-ordinator – LBL C&YP training session. (LBL requirement)
First aiders – 4 day HSE accredited course. (and refresher as required) This is a statutory requirement.
Headteacher/Deputies – preferably 4 Day IOSH Managing Safely Course. At least LBL C&YP I day session. Risk Assessment – at least LBL C&YP half day session.
Business Manager/Premises Officer – preferably 2 day IOSH Working Safely. At least half day LBL C&YP session on safety awareness for premises managers. Risk Assessment – at least LBL C&YP half day session. LBLC&YP 1 day session on Fire Risk Assessment. Manual handling and working at height training – at least LBL C&YP sessions.
Any other employee with responsibility for risk assessment – at least LBL C&YP half day session.
All employees – inset session on Fire Safety Awareness.
Governors – Safety Awareness briefing.
3.5 Information for pupils, visitors and contractors.
Information for pupils is given at assemblies, at certain lessons/times as specified in schemes of work.
Information for parents is given in the school prospectus.
Information for visitors is given verbally and with the visitor’s badge.
Information for contractors is given verbally and/or in writing by the Premises Manager/other at time of agreeing works and with visitor’s badge.
3.6 How the Head teacher will review and monitor.
The Headteacher will annually monitor the risk assessment process calling in all those responsible for carrying out assessments and checking that a suitable number of assessments have been completed and that suitable procedures are in place to manage identified risk. This process should be reported to the governing body.
The Headteacher will assess accident statistics on a termly basis, looking at trends, at whether they are being reported correctly and that follow up action has been taken. This should then be reported to a governing body meeting.
The Headteacher will annually monitor the H&S ‘policy’ to ensure that it is still relevant and workable. All employees must be informed of any changes made through the systems as set out in sections 3.2. and 3.3.
3.7 How advice will be sought on meeting legal requirements.
The Headteacher will use the directorate’s safety advisors and the directorate’s safety advice. If advice is sought from other safety advisors this should be discussed with the directorate’s advisors to ensure suitability.
The Headteacher must inform the directorate’s safety advisors of any visit or discussion with the Health and Safety Executive or London Fire and Emergency Planning Authority. The school must inform the authority immediately if any improvement or enforcement notice (including a LFEPA A13 letter) is received from the HSE or the LFEPA.